Decision Making Process

NYLAND WHOLE-GROUP DECISION-MAKING AGREEMENT PROPOSAL
(to replace current decision making agreement)
(passed March 2013)

DECISION-MAKING METHOD

We use a consensus-oriented voting system to make whole-group decisions at Nyland.

Consensus-oriented means that we strive to include all voices in the formation and implementation of our decisions. We all strive to vote based on what is best for the community as a whole. Knowing that perfection is impossible, we strive to make decisions we can unite around and which can be amended as need arises.

TYPES OF DECISIONS COVERED BY THIS AGREEMENT

Financial and legal decisions are made by homeowners; 1 vote per household.  Financial and legal decisions include:
•    Annual budget
•    Capital improvements
•    Election of board members
•    Modification of CC&Rs
The Board will ensure that these decisions are made according to the CC and R’s.

Community-wide social decisions that have not been delegated to CAGs are made by all adult residents, and can be made in person or by casting a vote on the polling board. A proposal must receive 60 “yes” votes to pass. Community-wide social decisions include:
•    Administrative and structural issues
o    CAG charters
o    Modification of existing agreements
•    Social policies and procedures
o    Anything that requires community-wide member commitment, buy-in, and/or action

PROCEDURE

1.    Anyone – individual, CAG, or task force - can bring an idea and/or proposal to the community.
2.    Proposals must include:
a.    The goals of the proposal (what issue are we addressing?)
b.    Cost of the proposal
c.    Impact of the proposal
d.    Plan for implementation & maintenance
e.    Time at which proposal will be reviewed or sunset
3.    Proposals must be presented at a minimum of two meetings at least two weeks apart to allow for full discussion and amendment. These may be monthly community meetings or special meetings called specifically to discuss the proposal.
4.    It is the responsibility of dissenting members to a proposal to offer their dissenting opinion before the final proposal is presented for voting at a community meeting. The sponsor of a proposal will conduct due diligence to obtain dissenting input and to offer different modes for input (i.e. email, message board, face to face, meetings).   
5.    Members must be given notice at least two weeks before each meeting, via the Natter, the bulletin board, and in individual cubbies.. The fact that voting will take place at the meeting needs to be clearly stated in the notice.
6.    Voting may take place at the second (or subsequent) meeting.  Members who are not present at that meeting have two weeks to cast their vote in person or by signing the polling sheet posted in the Common House.